Manage sports camps: registration, payment, and overview

Running a sports camp isn't just about the program on the field. Behind the scenes, registrations need to be received, payments recorded, and participant lists kept updated. With SportMember, you get one unified tool for all administration – from first registration to last activity day.

The system is built to give you oversight without extra work. Registrations come in automatically, payments are recorded immediately, and you can see the status of your entire camp in real-time.

Complete administration tool

SportMember gathers all administrative functions in one place. You create the camp, define prices and add-ons, and share the registration link. From there, the system runs itself – but you have full oversight and control the entire way.

The dashboard shows you how many have registered, what they've paid, and whether there are spots available. You can dive into individual registrations or see the big picture. Everything is accessible with a few clicks.

Features for camp administration

• See all registrations with name, contact info, and payment status
• Filter by ticket type, add-ons, or payment status
• Export complete participant lists to Excel
• Send messages to all participants via app, email, or SMS
• See financial overview with total revenue and outstanding amounts
• Handle refunds and changes directly in the system
• Add notes to individual registrations
• Duplicate previous camps as templates for new ones

Real-time overview

With SportMember, you always have updated information. When a new participant registers, you see it immediately. When a payment is completed, the status updates automatically. You don't need to check bank accounts or tick off in spreadsheets.

The overview makes it easy to make decisions. Should you open more spots? Are there add-ons that are popular? Is anyone missing payment? All answers are in the system without having to dig through data.

From registration to execution

Administration doesn't stop when registration closes. During the camp itself, you need contact information for participants and parents, overview of who chose lunch, and ability to send practical messages.

SportMember follows you all the way. The participant list is always available – also on mobile. You can send push notifications about program changes or practical information. And after the camp, you can export data for accounting or evaluation.

With everything gathered in one place, you spend less time on administration and more time creating a great experience for participants.